Here are step by step guide on how to get a virtual business address and phone number in 2022
If you want to register your business using a home or office address and phone number, privacy may be a major concern for you.
Managing business office addresses from your personal phone line can be inconvenient, and it also compromises your privacy. Not to add that as you hire more people, it doesn’t scale.
This is why many new and existing businesses use virtual business addresses and phone number software to obtain a personalized email and phone number (virtually).
You can use the same virtual business phone number on laptops, mobile phones, desktop handsets, and more. You can quickly redirect calls, record voice messages, and give employees the same phone email address and phone number.
Without any technical skills, you may quickly and easily set up a virtual business phone number. You only need to download the software into your phone or computer to get started.
We’ll reveal our picks for the best virtual business address and phone number apps for small businesses in this article (including free and paid options).
So, if you like the sound of that, just follow up with me
What are virtual business addresses and phone numbers?
A virtual business address is a physical mailing address that may be used as your legal business address when linked with a virtual dashboard.
A business address is simply the location where a company’s mail and essential documents are delivered.
You may wish to use a virtual business address instead of your home or company address if you value your privacy or if you don’t have a business address.
These services are normally priced between $100 and $200 each year.
A virtual business address is a real physical location that businesses can use to represent their business. Mail and crucial documents pertaining to your business will be sent to this address.
You won’t have to make your home address or business location public if you use a virtual business address, which is a terrific way to safeguard your privacy.
These services normally scan your mail and alert you via email. You may either see your mail online or have it forwarded to any foreign address you like, regardless of where you live.
On the other hand, a virtual phone number is one that is not tied to a specific location. Virtual numbers can be used on any phone, including VoIP desk phones, cell phones, and softphones, to make or receive calls.
How Does Virtual Office Address Work?
The virtual address has a number of advantages over the traditional physical address, which has been in use since the beginning of time.
- You can hide your personal information from being displayed in your company address by using a virtual address.
- Your anonymity is preserved because no one can track your location using your business address.
- Additionally, your physical address will no longer be used to send or receive business packages.
- The virtual address enables you to have a professional administrative support team that can manage all of your emails sent to your company.
How much does it cost to have a virtual business address?
A virtual address, like any other business plan, has numerous pricing options depending on which company you buy from.
This package is primarily for beginners and contains your business address, the receipt of your mailing address, and a local backup, among other things.
Furthermore, obtaining a virtual address would necessitate the payment of an initial setup charge that includes various background settings required for your organization to be seen globally.
Depending on the firm you buy with, the setup price could range from $100 to $150.
After that, you’ll start paying a monthly cost for your virtual address, which can range from $50 to $100 depending on your preferences and what you might need.
Meanwhile, the cost of obtaining a virtual office address is determined by how competitive your virtual business’s location is.
According to our analysis, virtual offices in New York are less expensive than in other U.S. cities.
What are the Benefits of a Virtual Business Phone Number
Offering clients a quick way to contact you, whether you run a small company website or an eCommerce store, will help you develop your business.
Most organizations now have an internet presence, and customers expect to be able to contact them in a variety of ways.
While corporate email, live chat, and text messaging (SMS) might be valuable, nothing surpasses the genuine human connection of speaking with a real person on the other end of the line.
Typically, businesses assume that having a landline phone number suffices. They quickly learn, however, how useless traditional landlines are for handling business and client calls.
You also don’t want to make the blunder of using your personal phone number for commercial purposes.
A virtual company phone number app can help with this. In comparison to regular land lines and mobile phone numbers, it provides the following advantages.
- You can use it on your own cell phone, your laptop computer, your existing desk phone, and other devices with mobile apps.
- At the same time, a single number might be shared by multiple employees. Individual team members can be given personal phone numbers or extensions.
- The software allows you to handle call routing, call recording, waiting, ringtones, vacation answers, business hours, caller id, and all other business communication features.
- Voicemail, text messaging, video conferencing, call-to-email transcription, and lower-cost local and international phone calls are simply the icing on the cake.
How to get a virtual business address and phone number
How to Get a Virtual Business Address
We’ve outlined some creative approaches to obtaining a virtual address for your company. The following are some of them:
Step 1: Choose Your Favorite Plan
The first step in setting up your virtual office is to choose your preferred plan.
If you’re just getting started, the beginning package is a good option. Your strategy will assist you in determining what you can accomplish with your virtual address.
Step 2: Employ the Correct Personnel
You must employ the correct individuals for the job in order for your firm to be successful.
They should work for the love of it, not simply for the money. Because some people dislike office job, you need be precise.
Also, look at their personality to see who is willing to help you expand your company.
Step 3. Prepare your phone system and your office’s address.
Then look for a good, low-cost phone system that will suffice in your virtual workplace.
Virtual addresses, unlike actual addresses that employ landlines, require additional functionality.
You’ll still need a business location where your packages will be delivered when setting up your virtual address.
Step 4. Get a custom email address and a domain name.
A personalized domain name will make it easier to find your virtual location.
After you’ve purchased a domain name that accurately defines your company, the next step is to build a custom email address for it. E.G., email@example.com. This builds more trust.
Best 6 free virtual business address providers
anytimemailbox is a website that allows you to send and receive emails at any
Anytime Open & Scan, Forwarding, Check Depositing, and Shredding are all services provided by Mailbox. There are sites for Anytime Mailbox in 13 countries and 44 states. From anywhere on the globe, you may access your email thru a dashboard on PCs and mobile devices. Text messages, app notifications, or emails will be sent to you. This might be a very cost-effective alternative to a virtual business address.
Prices begin at $5 per month.
You can read scans of your mail online if you have a physical address. Physical Address has locations in Nevada, Delaware, New York City, and California. This mailbox can be accessed from anywhere in the world. If you are going to view a lot of scans of mail you receive, this somewhat more expensive choice might be preferable for your business.
Prices begin at $7.98 per month
At locations all around the world, iPostal1 provides a virtual mailbox for your mail and shipments. iPostal1 is slightly more expensive than the other two providers, but it provides a wider range of services. Your virtual mailbox comes with a real U.S. street address and a unique box number. You have the option of receiving, forwarding, picking up, discarding, or shredding mail. You may also add a phone line with forwarding to your virtual office subscription to receive voice mail messages from your digital mailbox.
Prices begin at $10 per month.
It just so happens that VirtualPostMail is the same price as iPostal1. VirtualPostMail has sites in Nevada, Delaware, and California. It works in a similar way to the other services, but it also allows you to forward all of your mail to a virtual address. You have the option of instructing VirtualPostMail on how to handle the items.
Prices begin at $10 per month.
Earthclassmail is by far the most expensive choice, at $69 per month. Earthclassmail has 16 locations around the United States. Earthclassmail provides the same services as the other firms, but it also interfaces with Xero, Box, Google Drive, Quickbooks, and other applications to make responding to emails as simple as possible.
When it comes to package management and mail forwarding, Usgobuy makes things easier. You can shop online at many US retailers using your virtual address and have your purchases delivered to your home.
All you have to do is sign up for an account and you’ll be given a free virtual address in the United States right away. But, guess what? If you join through this link, you can earn up to $50. This means that your first purchase is free as long as it is within the pricing range.
How to Get a Virtual Business Phone Number
With the help of the following apps, you can get both the free and the paid virtual phone numbers
- Google Voice
Best 7 free virtual Business Phone Number providers
Nextiva is the leading provider of virtual business phone numbers on the market. Using their app on your desktop / laptop computer, mobile phone, tablet, or desk phone, you can easily manage your virtual phone number.
You may also keep your existing local phone number and utilize it with Nextiva for HD voice over VoIP calling. You can also get virtual company phone numbers for various geographical places.
To put it another way, you can obtain local area code phone numbers for several US states in order to better appeal to local business owners and customers.
Call forwarding/routing, auto-attendant, receptionist, voice mail to email, call queuing, unlimited calls, and call analytics are all included in any Nextiva package.
Their virtual phone system app is compatible with both iPhone (iOS) and Android phones, allowing you to receive all business calls on your personal phone.
Pricing starts at $18.95 per month per user.
2. Ooma Office
Ooma is a popular corporate VOIP phone service that offers low-cost 1-800 toll-free phone numbers. A toll-free number can be added to any Ooma office subscription. They will pre-select a toll-free phone number for you by default, but you can change it to a new free business phone number.
The Ooma office platform has all of the powerful features you’d expect from a VOIP service, like a virtual receptionist, extension dialing, music-on-hold, and smart mobile phone apps.
Best of all, the setup is simple and takes only a few minutes.
Pricing: Their monthly plan starts at $19.95 and includes a free toll-free number as well as 35+ business phone services.
For startups and small businesses, Grasshopper offers a simple virtual phone number service. It includes a mobile app that lets you operate your business phone system from any device and from anywhere.
They provide virtual business numbers, vanity numbers, local numbers for various locations, as well as 800 and 833 toll-free numbers.
With the same smartphone, you can keep work and personal calls separate and never miss a call. Call forwarding, voice mail, business messaging, business VoIP and WiFi calling, automated greeting, and more are all included in the Grasshopper package.
Grasshopper is used by many small business owners to receive incoming calls on their personal phone contracts.
Pricing: starting at $26 per month.
4. Google Voice (Free)
Google Voice is the finest alternative if you’re seeking for a free virtual business phone software. If you already use G Suite, you can combine it with all of the other Google Apps you use for your company.
Individuals and solopreneurs can utilize the personal plan to receive a virtual phone number and make free calls throughout the United States and Canada.
However, many of the business phone capabilities featured in their business plan, such as auto-attendant, desk phone assistance, and so on, are not available on the personal plan.
For personal use, there is no charge. Paid plans start at $10 per month per user.
5. Phone.com .
Another excellent alternative for a virtual company phone system is Phone.com. Startups, solopreneurs, and small firms can benefit from their low-cost business phone services.
They also provide lower call rates to various European nations and Canada by considering such minutes as local calls. Mobile apps, call forwarding/routing, virtual assistant, IVR menus, text messaging, fax, and other services are included.
They provide pay-per-minute programs that allow you to spend less depending on how much you use. However, when your company’s needs develop, it might quickly become prohibitively expensive.
Options start at $12.99 per month for pay-per-minute plans. Plans with unlimited extensions start at $29.99 per month.
6. eVoice (electronic voice)
eVoice is a well-known business phone service that provides international coverage, especially in the United Kingdom. For various regions, they provide a business phone system, virtual numbers, toll-free lines, and local numbers.
Call management tools, a virtual receptionist, an outbound calling app, conference calling, and other features are included in their plans. Custom phone numbers are available for the United Kingdom, the European Union, Canada, the United States, and many more nations.
You have a variety of options to pick from. Each has a different number of users that you can add and a varied number of call minutes. Rates for call forwarding vary depending on your region and the number you’re sending to.
Pricing starts at £7.50 per month for a single user.
Freshcaller is a user-friendly virtual business phone software. They provide competitively priced options to match all budgets, including a pay-per-minute plan with unlimited agents, which is ideal for small and developing enterprises.
You have the option of getting international numbers, toll-free numbers, using an existing number, masking a local number with a virtual number, or selecting a vanity number.
It has all of the standard features you’d expect, such as call management tools, business hours, mobile apps, shared lines, call waiting, and SIP connections, among others. Some plans allow you to keep your current carrier, which is beneficial if you are unable to port your current number or if your current carrier offers cheaper call rates.
Price starts at $19 per month
Is it Possible to Open a Bank Account Using a Virtual Address?
The answer is a resounding YES! Your virtual address isn’t just for sending and receiving business mail.
In the United States, a virtual address can be used to open a bank account.
Furthermore, you can employ agents in the United States or travel to the bank in person before doing so, as the bank will collect further information from you.
My Thoughts on how to get a virtual business address and phone number
We hope you found this post useful in your search for how to get a virtual business address and phone number for your company.
I strongly recommend you start with iPostal1.com for business addresses and Google Voice for business phone numbers since they’re totally free to use.
You might also be interested in our articles on How to Open Free Foreign Bank Accounts As Non-US Residents for USD $, EURO € And GBP £
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